Click here to view the Metros Constitution, last updated May 2022.
Health & Safety
All runners should be registered members of Metros and provide their contact details. Where possible you should register your attendance at sessions in advance and ensure the session leader is aware of your attendance.
During a training session every adult member must take responsibility for behaving safely and for the safety of any child/children under their direct care. Children under the age of 11 must remain beside their responsible adult at all times and must not attend any evening session which takes place on the road. No junior member should be unaccompanied at any session.
To reduce the risk of incidents during sessions, you are encouraged to:-
- inform the session coordinator / leader if you have any injury or other medical condition that could impact your ability to participate safely
- ensure the person(s) organising a session/event is aware of your attendance and report back to them if you drop out. This applies particularly to events where the course is mainly on the streets and is to enable us to check whether anyone has lost their way or suffered an injury or accident.
- wear high visibility clothing for all runs on the streets and carry lights at night to reduce the risk of tripping in poorly lit areas
- comply with the more exacting kit requirements if participating in any of the night time off road runs
- carry personal identification on any run (not just Metros sessions) a “dog tag” for personal information can be obtained from the kit co-ordinator for a small charge.
- follow the guidance of the current Covid policy requirements and in particular not attend sessions if suffering potential Covid symptoms
- not attend when suffering from illnesses such as severe colds and flu that could easily be transmitted to others taking part
If an incident occurs, a first aid form must be completed and sent to the Metros chairperson.
Metros have raised funds for two club AEDs which are available at sessions where there is no immediate access to a fixed AED. All members are encouraged to check where AEDS are located and how to use an AED.
Members are also encouraged to take up the offer of reduced cost first aid courses offered annually by the club.
In the interests of safety, dogs are not allowed to participate at Metros sessions. At the request of the manager of the scout hut, excepting guide dogs, dogs are also not permitted in the scout hut.
Metros & Parental Responsibility
Metros is a family running club and we welcome children accompanied by their parents or guardians. At no time must your child be unaccompanied at a Metros session; we cannot accept responsibility for unaccompanied children or offer individual memberships to children.
Metros and Data Protection
The Metros membership records are the main records that we have. This includes e’mail address, home address, phone numbers, date of birth for yourself and any linked family members who you are authorised to administer
This data is stored in a professionally managed database run by Webcollect. The data that Metros hold which can idenify you specifically is only shared with one other organisation – England Athletics – and then only if you opt for EA membership. We do also share limited data with other running clubs when you participate in leagues Metros are part of; by taking part in these league events you are giving your consent to us sharing your name and date of birth.
By applying to become a member of Metros, you are agreeing to this use of your data.
How is your data used by Metros?
- To calculate age graded / age category results (date of birth)
- For emergency purposes (phone numbers)
- To deliver membership cards (addresses)
- To contact you about Metros related matters and as a primary key for the database (email)
Who can see your data?
The people who have access to your data are the Membership secretary (and their nominated back up), Chairperson, Secretary.
How long do we keep your data?
If you have never renewed before, and you choose not to renew, we’ll delete your membership record two months after the renewal date. If you have renewed before, we’ll give you an extra month then we’ll delete the data. Once your membership record is deleted, you’ll no longer be able to access the Metros website member section. You can re-join any time but you’ll go through the same process as a new member.
Finally, to allow us to manage club running records, we keep a simple log of all members we’ve ever had – just name and date of birth, nothing else.
If you have any queries or concerns about any of these policies, please get in touch using the contact form.