Click here to view the Metros Constitution, last updated May 2025.
Health & Safety
All runners should be registered members of Metros and provide their contact details. You should register your attendance at sessions in advance and ensure the session leader is aware of your attendance.
During a training session every adult member must take responsibility for behaving safely and for the safety of any child/children under their direct care. Children under the age of 11 must remain beside their responsible adult at all times and must not attend any evening session which takes place on the road. No junior member should be unaccompanied at any session.
To reduce the risk of incidents during sessions, you are encouraged to:-
- inform the session coordinator / leader if you have any injury or other medical condition that could impact your ability to participate safely
- ensure the person(s) organising a session/event is aware of your attendance and report back to them if you drop out. This applies particularly to events where the course is mainly on the streets and is to enable us to check whether anyone has lost their way or suffered an injury or accident.
- wear high visibility clothing for all runs on the streets and carry lights at night to reduce the risk of tripping in poorly lit areas
- comply with the more exacting kit requirements if participating in any of the night time off road runs
- carry personal identification on any run (not just Metros sessions) a “dog tag” for personal information can be obtained from the kit co-ordinator for a small charge.
- follow the guidance of the current Covid policy requirements and in particular not attend sessions if suffering potential Covid symptoms
- not attend when suffering from illnesses such as severe colds and flu that could easily be transmitted to others taking part
If an incident occurs, a first aid form First Aid Form must be completed and sent to the Metros chairperson.
Metros have raised funds for three club AEDs which are available at sessions where there is no immediate access to a fixed AED. All members are encouraged to check where AEDS are located and how to use an AED.
Members are also encouraged to take up the offer of reduced cost first aid courses offered annually by the club.
In the interests of safety, dogs are not allowed to participate at Metros sessions. At the request of the manager of the scout hut, excepting guide dogs, dogs are also not permitted in the scout hut.
Metros & Parental Responsibility
Metros is a family running club and we welcome children accompanied by their parents or guardians. At no time must your child be unaccompanied at a Metros session; we cannot accept responsibility for unaccompanied children or offer individual memberships to children.
Metros and Data Protection
Metros require information about members for the following purposes
- To be able to contact members
- To know who to contact in an emergency
- To support members who may have medical issues that impact their running
- To produce age graded results
The Metros Membership records are the principal source of data that we hold about members. This includes addresses (home address and email), phone numbers (own and emergency contact), date of birth, relevant medical conditions that may impact while running. When a member creates a family group, the same information is held for all family members. This data is stored in a professionally managed database run by Webcollect which members can connect to via the Metros website or directly. The accuracy of the information in the database is the responsibility of each adult member. When payments are made via Webcollect, for example if members opt to pay by direct debit, the payment details are not shared with Metros and are only entered into the payment system. The only member data stored in the Metros website is name and email address. Metros store a back-up copy of the current membership database. Metros also have an archive database that has a small subset of all member and past member data containing simply name, date of birth, gender, date of joining/resigning.
Metros share members data with the following organisations:
- England Athletics: EA are our governing body and over time we expect to register every adult member with them. To date, we have only shared member details with for those members taking up individual EA membership. Increasingly EA require us to demonstrate that members adhere to agreed codes of conduct so from 2025 we will be registering all members so that codes of conduct can be formally acknowledged by all members whether a registered athlete or a social runner.
- Spond: we use the Spond application to notify members about sessions and events. When a member joins, name and email address are added to the Spond app. When members sign up to the Spond app individually, they can choose to add other information to their profile. We encourage all members to review and limit their privacy settings so that the minimum of information is visible to other people.
- Leagues: Metros participate in a summer league and a cross country league. The names and dates of birth of members who take part are shared with the leagues’ systems to allow results to be calculated.
Once a members has resigned, or failed to renew, Metros will remove their membership data from Webcollect, Spond and EA within 3 months. Limited data (as described above) will remain in the archive database.
When you apply to become a member of Metros, or renew your Metros membership, you are explicitly agreeing to the above use of your data..
__________________________________________________________________________
If you have any queries or concerns about any of these policies, please get in touch using the contact form.